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Automotive · Portal

Vehicle acquisition portal

A used-vehicle buyer needed sellers to be able to describe their car accurately without knowing anything technical. The public site takes a VIN, or a licence plate and state, decodes it against a vehicle data API and fills in make, model, year, engine and body style automatically. The seller then answers a single condition questionnaire, uploads photos and becomes a lead. Staff work those leads from an internal portal.
Build something like thisAll work
DeliveredPHPMySQLBootstrap
2
lookup paths plus a manual fallback
25
column lead grid
51
state coverage
The problem

Sellers do not know their vehicle's trim or engine, and a form that asks them produces unusable leads. The fix is to ask for the one thing on their registration document and derive the rest.

What was built

The working parts

Each of these exists in the delivered system, not on a roadmap.

01

VIN decode

A VIN, mileage and postcode return the full specification from a vehicle data API, shown read-only so the seller confirms rather than types.

02

Licence plate decode

Plate plus state resolves to a VIN first, then to the same specification, for sellers who cannot find the VIN.

03

Manual fallback

When a lookup fails the seller is routed to manual entry instead of a dead end, and the lead is flagged so staff know the specification is unverified.

04

Condition questionnaire

Repairs and cost, outstanding finance and amount, damage history, whether they are replacing the vehicle, and a free-text description.

05

Multi-photo upload

Drag-and-drop photo upload stored against the lead, so an appraiser sees the car before calling.

06

Two lead queues

The staff portal splits decoded leads from manual ones, because the two need different handling on the call.

07

Per-lead notes and exports

A running note thread on each lead, photo gallery, and export of any grid to Excel or CSV.

Screens

Where people actually work.

  • 01Home with VIN and plate lookup
  • 02Vehicle condition and contact form
  • 03Manual entry fallback
  • 04Staff sign-in
  • 05Decoded lead queue
  • 06Manual lead queue
  • 07Lead notes and photo gallery
Stack
PHPMySQLBootstrapjQueryDataTables
Integrations
  • Vehicle data API for VIN and plate decoding
  • Google Maps

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